REVERSING A CHECK IN ACCOUNTS PAYABLE

A feature available in MAS 90 is the ability to reverse a check in Accounts Payable, and recall the original invoice at the same time. This situation may occur if you have stopped payment on a check, or if you have inadvertently written and recorded a check for the wrong amount or to the wrong vendor. The check reversal procedure literally reverses the transaction, reopening the invoices for payment (or adjustment).

To reverse a check, go to Manual Check Entry and enter the bank code representing the check entry you want to reverse. Enter the check number of the check you want to reverse. The check reversal procedure "backs out" your original entry by offsetting the positive amounts previously entered. You will see the negative check amount automatically entered on the Header screen (this information cannot be modified). Under the Lines tab, select each invoice number that the check applies to and enter the invoice amount as a negative (-). If you answered Yes to "Recall original invoice" the lines tab will automatically be completed for you. Check reversals are identified on the Check History Report with a minus (-) sign, and the description ("Reverse") is printed to the right of the entry.

For information on additional features available during check reversal or for more detailed instructions, please refer to your MAS 90 Accounts Payable Manual. If you are unclear on how the check reversal procedure will work in your situation, it is recommended that you create a backup company to test the entry prior to making any changes to your live data. This is a great way to test an entry without creating entries you may need to correct in your company data.