APPLYING A CREDIT MEMO TO AN INVOICE IN ACCOUNTS PAYABLE

Have you ever entered a credit memo for an invoice where you needed to return items, only to find you then had two open invoices, a credit and a debit? 

Here is how to clean up both invoices so they no longer appear on your invoice payment selection:

Go into Manual Check Entry.  Under Check Number, enter APP#.  Enter any number after APP that will make sense for your record keeping.  For example, APP1 if this is your first APP entry. Check amount is .00.   Select the correct Vendor Number and write any applicable comments for your reference.

Under the Lines Tab, select the CREDIT Invoice first.  Click OK, then select the DEBIT Invoice and click OK. It is very important to remember the Credit Invoice must be selected first.   Your check balance should now be 0.

When you update the transaction, it will show as a PMT in Vendor Maintenance for each invoice.

Before executing this tip in your live data, we suggest you copy your company files to a test company using the SVDATA utility and test the transaction there. 

*NOTE: Please refer to your MAS90 Accounts Payable Users Guide if you are unclear on how to use Manual Check Entry.  If you have any questions or concerns about the above process, please contact your MAS90 reseller or Best Technical Support. Accuvar assumes no responsibility for any data loss or downtime caused by performing the suggestions outlined in this tip.